Company Name:	Tilt Recruitment (‘the Company’)
Company Contact details:	Claire Ashberry – claire@tiltrecruitment.co.uk
Document DP5	Privacy Notice
Topic:	Data protection
Date:	May 2018
Version:	2

1. Collection and use of personal data
   1. Purpose of processing and legal basis
   2. Legitimate interest
   3. Statutory/contractual requirement
   4. Recipients of data
2. Information to be provided when data is not collected directly from the data subject
   1. Categories of data
   2. Sources of data
3. Overseas transfers
4. Data retention
5. Your rights
6. Automated decision making
7. Cookies
8. Login files
9. Links to external sites
10. Sale of the business
11. Data security
12. Changes to this privacy statement
13. Complaints or queries

1. Collection and use of personal data

1. Purpose of processing and legal basis

• Your consent
• Where we have a legitimate interest
• To comply with a legal obligation that we have
• To fulfil a contractual obligation that we have with you

 

2. Legitimate interest

• Managing our database and keeping work-seeker records up to date;
• Providing work-finding services to you and our clients;
• Contacting you to seek your consent where we need it;
• Giving you information about similar products or services that you have used from us recently;

 

3. Statutory/contractual requirement

The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.)  Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.  

 

4. Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

• Clients (whom we may introduce or supply you to)
• Former employers whom we may seek references from
• Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to
• Other recruitment agencies in the supply chain
• Bullhorn (CRM Provider)
• Adcourier/Broadbean

 

2. Information to be provided when data collected not from the data subject  

 

• Name, address (personal and/or business), mobile no., email
• National insurance no.
• Nationality (through right to work check)
• Date of birth
• Gender
• Marital status

• Health information including whether you have a disability
• Criminal conviction

 

 

• From Jobsite, CWJobs, TotalJobs, CV Library, Monster, Reed or Jobserve jobs boards, LinkedIn
• A former employer
• A referee whose details you previously provided to us
• Software providers who we use to support our services including FireFish Software, Indeed or Google for Jobs
• Cookies listed in section 7

 

3. Overseas Transfers

 The Company may transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

 

4. Data retention

 The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

 

5. Your rights

• The right to be informed about the personal data the Company processes on you;
• The right of access to the personal data the Company processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

 

6. Automated decision-making  

 

7. Cookies  

Cookie Name	Purpose	Expiry
Cookie Consent	Stores the users cookie consent state for the current domain	1 year
_ga	Registers a unique ID that is used to generate statistical data on how the visitor uses the website	2 years
_gat	Used by Google Analytics to throttle request rate	Session
_gid	Registers a unique ID that is used to generate statistical data on how the visitor uses the website	Session
p.gif	From Adobe Typekit, this allows the Tilt font to be used	Session
_stid	Registers a unique ID that identifies the users device for return visits	1 year
collect	Used to send data to Goodle Analytics about the visitors device and behaviours	Session
Impression.php/#	Used by Facebook to register impressions on pages with the Facebook login button	Session

 

8. Log Files

 

9. Links to external websites

 

10. Sale of business

 

11. Data Security

 

12. Changes to this privacy statement

 

13. Complaints or queries